Office Coordinator

General Information

Job Type:
Clerical/ Administrative
Date Posted:
Jan 18, 2017
Employee Type:
Full-Time Employee



• Greet visitors in a friendly and professional manner and register their names.
• Liaise with all the departments regarding incoming and outgoing clients, or other administrative related issues.
• Answer, screen and transfer telephone calls promptly and courteously.
• Take call messages and forward to the concerned persons.
• Communicate and liaise verbally and in writing with customers/suppliers/visitors/inquirers and relevant staff.
• Receive and dispatch incoming mail, and distribute faxes or courier to recipients.
• Check on a daily basis the answering machine, retrieve and deliver messages accordingly.
• Check and ensure office inventory (stationary, printer’s items) and kitchen supplies, prepare and place orders accordingly.
• Write and issue standard letters and/or faxes on routine matters as directed by managers and/or other senior colleagues.
• Investigate records/files in order to establish or clarify facts in response to queries raised internally or externally.
• Organize and maintain orderly appearance of the reception area.
• Ensure water supply for the office by coordinating with the service helpers.
• Ensure office equipment is regularly maintained.
• Provide employees with the needed travel arrangements.
• Responsible for managing supplies and maintenance of storage areas.
• Follow up on the company’s assets.
• Maintain the mailing list, and assist with mailing and packets.
• Support in all paperwork issues related to the insurances: Medical, Worker Compensation, Equipment, Third Party Liability and Management.
• Perform Data Entry for: fuel, water consumption, telecom and stationary.
• Coordinate with the Administrative Manager on issues related to Fleet Park and Electricity payments.
• Perform routine clerical functions for other departments as requested and approved by the Administrative Manager.


• Holder of a Technical or Bachelor degree preferably in Business Administration or Hospitality Management.
• 0-2 years experience in an administrative position.
• Fluent in English, French and Arabic.

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