Executive Assistant


General Information


Company:
Confidential
Job Type:
Sales-Retail
Location:
Lebanon - Beirut
Date Posted:
Apr 20, 2017
Salary:
TBD
Employee Type:
Full-Time Employee
Gender:
Female

Description


The Executive Assistant will support the General Manager with all general administrative needs, as well as she will assist the Logistics Department.

Duties & Responsibilities:
• Interpersonal skills—strong interpersonal skills required for interacting with senior professionals
• Scheduling – manage the schedule of the executive, including setting up meetings and making complex travel arrangements; must also assist with travel arrangements for the GM
• Deadlines – manage important department deadlines for the GM
• Document production and management – transcribe, format, edit, retrieve, and electronically file and track documents and presentations; must also be able to route documents successfully through an established approval process; must be able to maintain databases
• Writing and research – draft correspondence, memos, and presentations as well as conduct public policy research
• Expense management – manage the executive’s expense reporting; assist team members with expenses and directing expenses through the approval process
• Discretion – must be able to maintain confidentiality
• Event planning – assist team with event planning and logistics including managing invitations, responses, related databases, orders and shipments, AV equipment inventory, and important deadlines
• Office management – maintain office supply inventory for team; ensure operation of office equipment by completing preventative maintenance, troubleshooting issues, and managing service calls and/or needed upgrades
• Minimum 2- 3 years of experience in a similar capacity
• Advanced degree such as Bachelor Degree

• Skills & Abilities:
- Software proficiency – must be proficient with Microsoft Outlook, Word, Excel and PowerPoint
- Ability to juggle multiple projects
- Ability to work well with all the departments, including Logistics as well as with the Product Managers

Company Profile

We are agents of multinational companies and distributors of Premium Brands operating in Lebanon.