Executive Assistant


General Information


Company:
Confidential
Job Type:
Clerical/ Administrative
Location:
Lebanon
Date Posted:
Jan 17, 2017
Salary:
Unspecified
Employee Type:
Full-Time Employee
Gender:
Female

Description


MAIN TASKS
• Assist the Chairman and CEO in routine functions.
• Prepare reports, letters, memos, faxes, forms.
• Receive, direct and relay telephone messages and fax messages
• Liaise and coordinate with departments in order to communicate notes requested by the chairman.
• Review the CEO’s Subscriptions to foreign & / or local newspapers and magazines and make sure they are renewed before maturity.
• Maintain a list of the books and catalogues at the CEO’s office.
• Assist in agenda preparation and gather information.
• Organize, schedule and confirm appointments and meetings.
• Make the necessary preparations related to general and internal meetings.
• Prepare minutes of meetings and dictation.
• Locate, archive and file all documents and correspondence in a proper and systematic manner for easy reference.
• Arrange business trips and accommodations.
• Prepare and follow up on emails.
• Screen visitors, telephone calls, mail, inquiries and requests.
• Ensure proper database of business contacts through Microsoft Office Outlook.
• Prepare Power Presentations when required.
• Perform other tasks and duties upon request.


QUALIFICATIONS/EXPERIENCE
• University graduate with a Bachelor degree in business administration.
• At least 15 years of experience in a related field.
• Computer literate : Word, Excel, Outlook
• Fluent in French, English and Arabic.





SKILLS, COMPETENCIES & KNOWLEDGE
• Computer literate: Microsoft office, internet surfing, typing skills and electronic communication is a must.
• Good written and verbal organization and communication skills.
• Able to build rapport and communicate effectively at all levels, and across disciplines using different communication techniques.
• Assertive and Confident
• High level of confidentiality
• Ability to work independently, exercising judgment and initiative.
• Self starter, able to take instructions and manage self for motivation and delivery.
• Team worker, works effectively within the team delivering own targets and supporting others.
• Stress resistant, able to work under and cope with pressure without unduly compromising delivery.
• High sense of ethics and good knowledge and application of the company policies and procedures.
• Customer Focus, aware of customer needs and expectations, constantly striving to deliver same.

Company Profile