Female-Office Manager/Executive Assistant to CEO-Qatar


General Information


Company:
Masterminds Corporation
Job Type:
Clerical/ Administrative
Location:
Qatar
Date Posted:
Oct 12, 2017
Salary:
Unspecified
Employee Type:
Full-Time Employee
Gender:
Female

Description


Masterminds is recruiting an Office Manager for a multinational holding company in Qatar

Candidate Profile:
• Very presentable Female
• Single Status
• Holding an international passport
• Bachelor degree is required; Master is a plus
• 4+ years of relevant experience
• Maintains punctual, regular and predictable attendance
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure
• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness
• Respectfully takes direction from CEO.

Job Description:
• Writes error-free, eloquent emails and letters
• Updates and maintains phone lists for CEO
• Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence
• Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the CEO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations
• Maintains confidentiality and uses a high degree of discretion
• Works in a professional and focused manner to schedule internal and external meetings
• Prepares for meetings including ordering lunch, booking conference rooms, …
• Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences
• Takes notes and distributes meeting minutes, agendas and meeting packages
• Sets-up staff meetings, maintains electronic staff calendars and organizes team events
• Acts as a liaison with the Board of Directors as needed
• Answers and directs calls and emails of the CEO of a general nature
• Provides timely and proactive management of the organization’s office environment
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintains physical and electronic office filing systems for CEO
• Ensures operations of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories

Schedule:
Saturday to Thursday : From 7AM To 5PM

Company Profile