Contracting Administrative Assistant


General Information


Company:
Confidential
Job Type:
Clerical/ Administrative
Location:
Lebanon - Beirut
Date Posted:
Jan 22, 2018
Salary:
TBA
Employee Type:
Full-Time Employee
Gender:
Female

Description


Job Purpose:
Reporting to the Manager, the Administrative Assistant will handle customer accounts, coordinate with ongoing projects, organize files and follow up with day to day operational requests.

Key Accountabilities:
- Organize and follow up with all administrative functions of the contracting department
- Communicate and follow up with clients by professional emails and/or phone
- Follow up with client payments in coordination with the accounting officer
- Assist the Manager in following up with each project’s expenditures and present them to the accounting department
- Proofread and amend submittal contracts and follow up with banks when necessary
- Assist the Manager in preparing all relevant reporting to weekly managerial meetings and follow up on decisions taken
- Answer all incoming phone calls with professionalism and relay when necessary
- Welcome visitors into the Contracting department.


Skills, Knowledge and Experience required:
- Must have a Bachelor of Arts degree in Business Management, Public Administration or related field
- Excellent written business communication skills in English, French is a plus
- Excellent customer service skills
- Must have organizational skills
- Knowledge of AutoCAD is a plus

Working Hours:
8:00 till 5:00 Monday to Friday
8:00 till 2:00 Saturdays

Note: you will be required to attach the following:
1. Resume / CV
2. Copy of degrees, certificates and recommendations if available
3. A personal picture

Company Profile