Administrative Assistant


General Information


Company:
Confidential
Job Type:
Clerical/ Administrative
Location:
Lebanon
Date Posted:
Mar 13, 2019
Salary:
Unspecified
Employee Type:
Full-Time Employee
Gender:
Female

Description


Job Brief

We are in need of a professional female administrative assistant to join our team in Beirut.

The Administrative Assistant’s role flows through the entire organization with a supporting role for all functions.

Responsibilities

- Providing full reception, secretarial and administrative support, as required, for the effective and efficient operations of the company
- Greeting and guiding customers and clients as well as handling incoming and outgoing calls and correspondence, and demonstrating first class customer care
- Undertaking administrative tasks, coordinating office activities, managing agendas/appointments, and ensuring the rest of the staff has adequate support to work efficiently
- Creating and updating records and databases of relevant needs to the company’s operations
- Providing meetings support as needed (e.g., scheduling conference rooms, logistics, minutes)
- Responding to staff requests for administrative support as needed
- Ensuring proper document control of relevant records and maintaining electronic and hard copy filing system
- Submitting timely reports and preparing presentations/proposals as assigned
- Tracking inventory of office supplies and placing orders when necessary
- Attending to office maintenance needs on a regular and timely basis
- Handling office petty cash and processing payments/receivables
- Assisting with HR related tasks and responsibilities as need be
- Assisting with IT related tasks and responsibilities as need be
- Conducting adequate and comprehensive research on selected topics of value to conduct the company’s operations

Qualifications

- A Bachelor Degree from a renowned university
- 3-5 years of previous experience in an administrative role
- Basic knowledge in HR responsibilities
- Good knowledge in IT matters
- Outstanding communication and interpersonal abilities
- Excellent organizational skills
- Familiarity with office management procedures
- Proficiency in Microsoft Office is a must (Word, Excel, PowerPoint, Outlook).
- Proficiency in English and Arabic is a must
- Proficiency in French is a plus

Company Profile