Needed an experienced administrative assistant with excellent communication skills in English and a very strong knowledge in accounting, invoicing, stock.
Operation and Logistics
" Stock control and management;
" Correspondence with production supplier stockiest etc.;
" Coordination with clients, suppliers, and other staff;
" Undertake tasks or receiving enquiries and routing correspondence
" Planning and maintaining office systems, including data management and filing;
" Data entry, updating information for records, reports and presentations;
" Carrying out specific projects and research;
" Office management
" Taking on some of the manager's responsibilities and working closely with management;
Accounting and Bookkeeping
" Maintain financial records, including purchases, sales, receipts and payments.
" Process accounts payables and receivables.
" Manage invoices and tax payments
" Perform general accounting duties
" Coordination with team as needed: sales, auditor, design etc.
" Execute assessments for budgeting and pricing sheets
" Enter data, maintain records and financial statements
Key Skills and Requirements:
" Discretion and trustworthiness: you will often be party of confidential information.
" Highly motivated and target driven.
" Attention to detail.
" Prioritizing, time management and organizational skills.
" Experience of working to deadlines and under pressure, juggling numerous and different priorities.
" Ability to provide administrative support across multiple, complex, cross-institutional projects.
" Flexibility, problem solving and good judgment.
" Strong English writing and communication skills.
" Preferably fluent in French.
" Customer Service Skills.
" Capable of evaluating information and understanding business concepts.
" Knowledge of standard software packages and the ability to learn company-specific methods and procedures.
" Ability to maintain spreadsheets, databases and electronic filing systems.
" Ability to use Word, Excel, Power Point, etc. to create and edit documents.
" Proven successful experience in bookkeeping and operations.
" BA or BS degree.
Working hours 8:30 to 6
Monday to Friday - Ashrafieh