Executive Assistant

General Information

Masterminds Corporation
Job Type:
Clerical/ Administrative
Date Posted:
Mar 20, 2019
to be discussed
Employee Type:
Full-Time Employee


Masterminds is looking for an Executive Assistant to perform a variety of administrative tasks and support company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, the Executive Assistant’should be well-organized, have great time management skills and be able to act without guidance.

Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality

Company Profile