An Executive Assistant assists high-level executives within a company and is often trusted with complex duties and sensitive information.
The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on
projects to successful completion, often with deadline pressures.
• Provides a bridge for smooth communication between the Executives office and internal
departments; demonstrating leadership to maintain credibility, trust, and support with senior
• Acting as the point of contact between the executives and internal or external colleagues
• Handling correspondence directed to managers
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Coordinate office activities to ensure efficiency and compliance with company policies and procedures.
• Manage phone calls, appointments, meetings, agendas, and correspondence (e-mail, letters, packages, etc.)
• Manage agendas/travel arrangements/appointments/meetings etc. for the upper management
• Support budgeting and bookkeeping procedures
• Prepares reports, presentations, memorandums, proposals, and correspondence
• Create and update records and databases with personnel, financial and other relevant data
• Track stocks of office supplies and place orders when necessary
• Manages reception area and looks after visitors
• Serves as the go-to for office inquiries and staffs assistance
• Assist in planning and arranging events
• Creates agendas and takes meeting notes