Make travel and meeting arrangements, prepare reports and maintain appropriate filing systems.
Answer and direct phone calls.
Organize and schedule appointments for management internally and externally with staff and clients.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes and forms.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
Maintain contact lists.
Greet and provide general support to visitors.
Act as the point of contact for internal and external guests.
Liaise with executive and senior administrative to handle requests and queries from senior managers.
Handle sensitive information in a confidential manner.
Receive, sort and distribute the mail.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Performs other duties as assigned.