A company in Sin El fil is searching for a Junior Administrative Assistant
Role and Responsibilities:
Assist the Executive Director with daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).
Contacting suppliers and clients.
Provide general administrative support.
Answering and managing incoming calls.
Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.).
Drafting correspondence and presentations.
Recording, transcribing, and distributing notes/minutes of meetings; and providing other daily support to staff as needed.
Managing and following up with teams on their tasks.
Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed.
Reporting to the management regarding the absence of the employees.
Posting position openings to job sites and managing flow of incoming candidate applications.
Establishes file registration and recording system for incoming/outgoing memos letters and other forms of correspondence.
Locates and appends appropriate files and other records to correspondence to be answered by the direct supervisor.
Reminds of any meetings or necessary business deadlines, and reports any occurring problems.
Qualifications and Education Requirements:
BA in administration or equivilant
Administrative Writing Skills
Ability to multitask and prioritise tasks
Excellent time management skills
Great verbal and written communication skills
Well-developed organisational skills
Attention to details
Preferably living nearby Sin El Fil