Assistant for the administrative Department

General Information

Xport BNG
Job Type:
Clerical/ Administrative
Date Posted:
Mar 20, 2023
Employee Type:
Full-Time Employee


A company in Sin El fil is searching for an Administrative Assistant who can join immediately
with 2-3 years of experience.

Role and Responsibilities:
Assist the Executive Director with daily schedule and duties, including managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).

Contacting suppliers and clients.

Provide general administrative support.

Answering and managing incoming calls.

Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.).

Drafting correspondence and presentations.

Recording, transcribing, and distributing notes/minutes of meetings; and providing other daily support to staff as needed.

Managing the inventory of office supplies, ordering additional supplies as needed, and ensuring that costs are appropriately managed.

Reporting to the management regarding the absence of the employees.

Posting position openings to job sites and managing the flow of incoming candidate applications.

Establishes file registration and recording system for incoming/outgoing memos letters and other forms of correspondence.

Locates and appends appropriate files and other records to correspondence to be answered by the direct supervisor.

Reminds of any meetings or necessary business deadlines, and reports any occurring problems.

Qualifications and Education Requirements:
BA in administration or equivalent
Administrative Writing Skills
Client Relationships
Travel Logistics
Meeting Management

Preferred Skills:
Ability to multitask and prioritize tasks
Excellent time management skills
Great verbal and written communication skills
Professional discretion
Well-developed organizational skills
Attention to details

Preferably living nearby Sin El Fil

Company Profile