Contractual Receptionist

General Information

Malia Group
Job Type:
Clerical/ Administrative
Date Posted:
Jul 29, 2022
Employee Type:
Full-Time Employee


- Job Purpose:
Responsible for welcoming Malia Group guests and handling all incoming communications & mail.

- Duties and Responsibilities:
1. Greet and welcome visitors in a friendly and polite manner and inform the relevant member of staff of their arrival
2. Maintain and continuously update the “Visitors’ Log Sheet” to keep record of visitors entering the company premises
3. Monitor and ensure that the reception area is kept tidy at all times
4. Handle the dispatching of all incoming and outgoing calls to concerned person
5. Enter new phone numbers on the Malia Group Directory application on Lotus Notes
6. Dispatch internal and external mail and ensure delivery to concerned
7. Handle the internal announcements emails (Birthdays, newborns, lost & found, car removal etc..)
8. Support on cashier and customer service duties at Malia Store
9. Contact candidates and handle the interview scheduling process in a timely and professional manner
10. Handle the HR database updates on system (Lotus/Website)

- Education:
Bachelor Degree in Business Administration or equivalent

- Experience:
1 to 2 years of experience in a similar position

Company Profile