Job Brief:
We are looking for an experienced office manager to cater for the business administration needs of the company. Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.
Job Responsibilities
• organizing meetings and managing databases
• booking transport and accommodation
• organizing company events or conferences
• ordering stationery and furniture
• dealing with correspondence, complaints and queries
• preparing letters, presentations and reports
• supervising and monitoring the work of administrative staff
• managing office budgets
• liaising with staff, suppliers and clients
• implementing and maintaining procedures/office administrative systems
• delegating tasks to junior employees
• organizing induction programmes for new employees
• ensuring that health and safety policies are up to date
• attending meetings with senior management
• assisting the organization’s HR function
• assisting the organization’s IT function
Job Specifications
• At least 5 years of experience in an Administrative Role
• Bachelor’s Degree in Business Administration or a similar concentration
• Reliability and discretion
• Adaptability
• Communication, negotiation and relationship-building skills
• Organisational skills
• Good IT skills
• Problem solving skills
• Good Computer Skills (Especially Microsoft Office)
• Initiative Taker
• Leadership and the ability to ‘make things happen’
• Budgeting skills
• Attention to detail.