Azkatech is growing but we need an organized and self-motivated secretary to support the management along the way.
We are looking for someone to help keeping the company running smoothly, taking care of administrative and organizational tasks that make the company function..
You’ll be working under the supervision of the General management.
Welcoming visitors & directing them to the relevant office/personnel
Carrying out clerical duties such as answering phone calls, preparing documents & correspondence, memos, resumes, presentations, travel plans & booking
Perform book keeping tasks such as invoicing, bills, budget tracking and collection.
Maintaining general office files including job files, vendors files and other files related to company
Track and purchasing office supplies, equipment and furniture’s
Overseeing the maintenance of office facilities and equipment.
Performing other relevant duties when needed.
Coordinating office activities and operation to secure efficiency and compliance to company policies.
Assist the general manager to ensure the day to day business operations and office run smoothly.
Help with staff management: attendance, timesheets, time-off, compliance to rules & regulations, ensure daily/weekly team’s reports are sent
Help in the hiring process: sourcing, shortlisting, administering different tests and coordinating the interviews
Prepare the new joiners for their assignments by establishing and conducting basic orientation. Manage employees onboarding and offboarding processes to enhance new and departing employee experience
Updating and maintaining HR systems, records and reports with accurate employees’ data
Support in implementing new processes, making sure they are well communicated and followed and challenging these for ongoing efficiencies.
Build and maintain an enjoyable office environment like outings and team building activities.
Spread positive vibes
Competent with MS Office
2+ years of office administration or managers’ assistant experience
Comfortable handling confidential information.
Strong attention to details
Ability to prioritize work