Leads weekly operation meetings with the department, with the Minutes of Meeting being sent
out soon afterwards to the Facility Management Teams, Sales, Procurement and Area Managers.
Mentors the Team Leaders/Supervisors and Mobile Teams on how to deal with clients, be
presentable, helpful and polite with them.
Mentors the Team Leaders/Supervisors and Mobile Teams on how to ensure the client feels that
the team is there for his/her benefit, by acting as Client Representatives rather than simply
INSTRUCTIONAL FOCUS & SCOPE
Supervises and trains project team members as necessary.
Ensures all project staff is equipped with all the required tools, uniform, and machinery needed at
Ensures all project staff is on time and working efficiently.
Ensures all project staff’s well-being is taken care of.
Ensures all project staff driving company vehicles are:
o Driving safely and abiding by Traffic Rules.
o Keeping the vehicles clean and in good condition.
o Using the vehicle for company purposes only.
o Delivering the Fuel Consumption Invoices to the Accounting Department on time.
Submits project scheduling in advance and Project Progress Reporting to the Area
Manager/Managing Director and/or the Client on agreed intervals.
Ensures the project teams are briefed and aware of their required tasks ahead of time.
Provides the client/consultant/etc. with the required documents, drawings, submittals, samples,
approvals, handing over invoices and payments.
Supports the Client Account Manager during the presentation of this report to the client.
Schedule, coordinate and oversee the maintenance contracts of Sub Contractors such as Generator
and Elevator companies.
Establishes good relations with the Sub Contractors such as Generator and Elevator companies to
ensure smooth operation.
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Performs Regular Spot Checks on the Team Leaders/Supervisors and Mobile Teams to ensure all
operations are running on schedule.
Coordinates with the Sales Department to create the Maintenance Checklists custom-designed for
each client and in coordination with the scope of work agreed by contract.
Ensures that the Team Leaders/Supervisors and Mobile Teams are performing these maintenance
checklists in full by keeping track of the reports and following up on any pending issues that need
Provides internal site updates to the Area Manager/Managing Director for all sites being handled
by the Project Engineer; including pictures, drawings, etc.
Tracks and reports all project variations to the necessary parties regarding the BOQ, Pricing
changes and ensuring client coordination for any re-measurable items.
Reports all communications in writing both internally and with the client.
EXECUTIVE FOCUS & SCOPE
Prepares specifications for purchase of materials and equipment
Investigates and tests vendors' and competitors' products.
Requests all the materials for site execution with a lead time of at least 2 working days.
Schedules and Oversees Annual Preventive Maintenance of each Project.
Contributes and Approves the Annual Preventive Maintenance Report of each Project
encompassing all photographic, video and written substance submitted by the Site Supervisor.
Ensures delivery of all materials to the client by issuing Delivery Notes and in coordination with
the Accounting Department.
Ensures all petty cash and other supplier invoices are delivered to the Accounting Department on
time and in detail.
Ensures all items delivered to the client are eventually invoiced or returned to the store.
Takes the correct initiative in daily tasks by considering the relative costs and benefits of
potential actions and their effect on the client and the company.
RESOURCES FOCUS & SCOPE
Ensures that all company resources are being utilized efficiently minimizing waste.
ETHICS / BEHAVIORAL FOCUS & SCOPE
Remains Discrete and Confidential.
Respects all cultures in the Company.
Remains neutral with regards to any Political and Religious affiliation.
Tools & Skills needed for the job:
Gives full attention to what other people are saying, taking time to understand the points being
made, asking questions as appropriate, and not interrupting at inappropriate times.
Determines causes of operating errors and deciding what to do about it.
Understands written sentences and paragraphs in work related documents
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Generates or adapting equipment and technology to serve user needs
Identifies complex problems and reviewing related information to develop and evaluate options
and implement solutions
Determines how a system should work and how changes in conditions, operations, and the
environment will affe