Job Title: Administrative Assistant
Company: Copharma
Location: Beirut, Mar Elias
Job Type: Full-Time
Job Description:
We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our day-to-day operations and ensuring the smooth functioning of our office. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask effectively.
Key responsibilities:
• Manage and maintain executives' schedules and appointments.
• Handle incoming calls and correspondence, redirecting them as necessary.
• Prepare invoices and documents.
• Complete data entry tasks, data check and filing.
• Assist with reports, presentations and researches.
• Ensure the office environment is organized and presentable.
• Schedule Aramex pickups and ensure that the shipping documentation, including waybills and invoices, is accurate and complete.
• Check all the outgoing packages and ensure that every package contains the accurate contents and adheres to proper packaging and labeling.
• Conduct inventory checks at the end of each month.
Qualifications:
• High school diploma or bachelor’s degree.
• Proven experience as an Administrative Assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize tasks and work independently.
• Positive attitude and a willingness to learn.
• Proficiency in all three languages is essential: Arabic, English and French.
• Must reside in Beirut, near Mar Elias area.
• Must be a Female, above 28 years old.