Purchasing and logistics Assistant


General Information


Company:
Confidential
Job Type:
Transportation/ Logistics
Location:
Lebanon
Date Posted:
Feb 26, 2024
Salary:
Unspecified
Employee Type:
Full-Time Employee
Gender:
Both

Description


Responsibilities

Coordinate and schedule delivery of goods and materials.
Prepare and process procurement documents.
Communicate with suppliers, manufacturers, and customers regarding delivery requirements.
Assist in inventory management and tracking.
Ensure that all orders are tracked from point of planning till request and through the final receipt.
Participate in the joint verification of procured goods and equipment and ascertain the items to the technical specification and quantities requested.
Check that all assets are properly recorded and tagged.
Assist in management as needed.
Ensure compliance with regulatory and safety requirements.
Ensure procurement tracker is updated.
Data entry of vehicle log sheets, prepare fuel and car summary reports, and payment requests.
Assist the Senior Procurement and Logistics Officer with tender preparation, bid committees, contracts’ issuance, monitoring, and payments.
Scan, verify, and upload of procurement documents into databases. The scanned copies of the documents need to be legible; make any adjustments necessary for clean scans and will be responsible for organizing scanned documents on various local network.
Assist in producing and maintaining logistics tools and trackers.
Prepare asset and equipment hand over sheets to staff.
Ensure a proper archiving of records for administration, logistics, and procurement documents.
Assess the needs and oversee the installation of office equipment.
Handover sheets and monitoring for assets handed over to staff and consultants.
Scanning and filing of procurement and consultants’ files.
Ensure monthly reports related to logistics and procurement are submitted on a monthly basis.

Background
Minimum three years of relative experience; preferable experience
Good IT skills; including MS Office, Teams.
Professional driving license.
Diploma in business or supply management or Related Field.
Strong communication, interpersonal, and technical skills.
Fluent written/spoken English and Arabic.
Team oriented and should have a good sense of humor.
Demonstrate and values by being Compassionate, Proactive, Responsible, and Respectful

Company Profile