Executive Assistant


General Information


Company:
Confidential
Job Type:
Agriculture/Farming
Location:
Lebanon - Beirut
Date Posted:
Apr 05, 2024
Salary:
Unspecified
Employee Type:
Full-Time Employee
Gender:
Female

Description


Responsibilities:
- Manage the CEO's calendar, scheduling and organizing appointments, meetings, and events
- Prioritize meeting requests and coordinate with internal and external stakeholders to ensure maximum productivity and efficient use of the CEO's time.
- Provide timely reminders and follow-ups to ensure adherence to deadlines and commitments.
- Plan, coordinate, and manage all travel arrangements, including flights, accommodations, ground transportation, and visas.
- Manage incoming calls, emails, and messages for the CEO, screening and prioritizing them based on urgency and importance.
- Draft and prepare professional and confidential correspondence, presentations, and reports as required.
- Provide comprehensive administrative support to the CEO, including preparing meeting agendas, taking accurate minutes, and distributing follow-up action items.
- Perform general office duties such as filing, document management, expense tracking, and maintaining office supplies.
- Manage and maintain the CEO's contacts, ensuring accuracy, completeness, and confidentiality.

Requirements:
- Proven experience as a Personal Assistant or similar role, preferably supporting high-level executives or CEOs.
- Strong organizational skills with exceptional attention to detail and the ability to handle multiple tasks simultaneously.
- Excellent written and verbal communication skills, with the ability to interact professionally and confidently
- Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with modern office equipment.
- Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced, dynamic environment.

Company Profile