We are looking for Executive Assistant to carries out various secretarial, clerical and administrative duties in the President Office. Includes answering telephone calls, typing and printing from computers, maintaining appointments diary, keeping and updating files, dispatching and distributing outgoing and incoming mail, scheduling of meetings and answering queries on general matters related to the President’s Office .
* Main duties:
a- Checks President Agenda daily to arrange for appointments, ensuring meeting place readiness for meetings. Reminding President of appointments for the day, rescheduling appointments at the request of visitor and/or President and ensures courteous reception of visitors.
b- Receives phone calls. Inquiries about caller, diverts call to President and/or takes message and sets appointment as requested.
c- Types confidential memos, documents, correspondence, etc. prepared by the President. Enters same into computer and safe guards same in a safe place.
d- Maintains confidentiality of office files and updates same as and when required.
e- Receives mail from AUT. Separates mail by department and ensures proper and prompt distribution.
f- Follows-up on all meetings set up by the President. Includes drafting memos, ensuring memos are distributed to those concerned, setting up meeting place and preparing all material required for such meetings.
g- Performs other similar or related duties such as receiving students, unexpected visitors and directing them to concerned parties, practices good housekeeping in the office, etc.
* Minimum Requirements:
a. BA degree in Business Administration. Mater is a plus.
b. Minimum 5 years’ experience in executive assistant position.
c. Good knowledge of written and spoken English and Arabic.
d. Ability to type English and Arabic at a workable speed
e. Computer literate