Department: Commercial Procurement
Job Status: Full Timer
Working Hours: Monday till Friday from 9:00 am till 6:00 pm
Location: Head Office - Zalka
SCOPE OF THE JOB:
The Commercial Department Administrator is responsible for providing administrative and coordination support to the commercial team, ensuring smooth day-to-day operations across sales, marketing, and business development functions. This role handles reporting, documentation, communication, and assists in the execution of commercial strategies and activities across geographical.
KEY RESPONSIBILITIES:
Administrative Functions:
Prepare, generate & analyze different types of commercial procurement dpt. reports, and presentations for internal and external use.
Assist in tracking sales targets, KPIs, and commercial performance metrics.
Coordinate and schedule meetings, events, and other activities as needed.
Create and manage the Accounting Calendar, ensuring that all financial deadlines (such as budget reviews, reporting dates, audits, and payment schedules) are properly planned and communicated to the finance team.
Develop, maintain, and update the Marketing Calendar, ensuring all marketing initiatives, campaigns, and events are scheduled and executed in alignment with departmental and organizational goals.
Follow up with all Commercial Procurement team on all projects having deadline, in order to be submitted on time to the Commercial Procurement Manager.
Attend business meetings and record minutes of meeting for future reference.
Organize and maintain a centralized repository of all commercial documentation, ensuring it’s easily accessible, complete, and in compliance with company policies and legal standards.
Cross-Department Coordination:
Liaise with other departments, such as Sales, Finance, and Marketing, to ensure alignment of key commercial strategies and deliverables.
Collaborate with the marketing team and other relevant departments to ensure all key marketing activities are effectively planned and tracked.
Act as the central point of contact for calendar management across all department-specific initiatives (marketing, accounting, and any other commercial functions).
Act as a liaison between departments such as retail, finance, marketing, and logistics to ensure alignment in commercial operations.
Reporting and Analysis:
• Prepare and maintain reports related to the commercial department’s activities, including marketing campaigns, financial performance, and scheduling.
• Assist in the preparation of internal presentations and documentation as needed.
• Monitor and track sales targets, KPIs, and performance reports.
• Maintain confidentiality of sensitive information and ensure data accuracy.
Perform other duties that are aligned & related to the job scope.
JOB REQUIREMENTS:
Education: Bachelor Degree in Business Administration or Equivalent Degree.
Experience: At least 1-2 years of experience in the administration field.
Linguistic Skills: Advanced in written & spoken English, French is a plus.
Computer Skills: Advanced/ Extensive knowledge in MS Office, especially in Excel.