Responsibilities:
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Develop and implement administrative policies and procedures to ensure the smooth operation of the office
- Monitor and manage the inventory of office supplies and the purchasing of new material with attention to budgetary constraints - Manage budgets for the administrative functions (Accounting, HR, Production, stock, warehouse, etc.) of the company, including office supplies and equipment
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
- Liaise with external stakeholders, such as vendors and clients, to ensure smooth operations
- Organize and supervise other office activities (renovations, Stock movement, warehouses, productions, etc.)
- Ensure operations adhere to policies and regulations
- Keep up to date with all organizational changes and business developments
Qualifications:
- Bachelor’s degree in business administration, Luxury Fashion, finance or similar field
- Experience 7 to 9 years as Administration Manager or relative field
- Previous experience in Luxury Atelier/ Fashion industry is a must
- Proven experience as administration manager / In-depth understanding of office management procedures and departmental and legal policies/ Familiarity with financial and facilities management principles